Announcements

What it's for

Announcements are short messages to every member of the band – a new rule, a changed rehearsal room, a reminder to send your invoices. Every member gets a notification, can confirm they have read it with Got it, and the poster sees who has and who hasn't. Questions about one particular gig belong in that event's discussion instead.

When to use it

Something concerns the whole band, not just one event.
You need to be sure everyone has read an important message.
Information should stay visible at the top for a long time, for example the new rehearsal room address.

How to

Post an announcement

Open Announcements and select New announcement (New on a phone).
Optionally enter a Title – it is used as the subject of the notification.
Write the Message.
Turn on Pin if it should stay at the top of the page.
Select Post.

Result: The announcement appears on the page and all band members are notified – in the app, and by email or push if they have that turned on in their notification settings.

Confirm you have read an announcement

Open Announcements – for example from the notification.
Read the message and select Got it.

Result: The button changes to Acknowledged and you are counted among the members who have read it.

See who has read it

Under the announcement, select the count, for example 5/7 acknowledged.
The list shows who it is Acknowledged by and who is listed under Not yet.

Result: You know whom to remind in person. Only current band members are counted.

Pin, unpin or delete

Select the pin icon on an announcement to Pin it at the top, or again to Unpin it.
Select the trash icon and confirm to delete it.

Result: Pinned announcements are shown first and are never archived automatically. A deleted announcement disappears for everyone.

Find older announcements

Announcements are archived automatically after 90 days unless they are pinned.
Turn on Show archived to see them again; they are marked Archived.

Permissions and limits

Every band member can read announcements and select Got it.
Posting, pinning and unpinning needs the Post announcements permission (Band Admin and Band Manager by default).
An announcement can be deleted by its author and by anyone with Post announcements.
A posted announcement can't be edited. If it has a mistake, delete it and post it again – note that members are notified again.

Examples

The rehearsal room moves

Post an announcement with the title "New rehearsal room", the address and how to get in, and turn on Pin. Unpin it after a few weeks, once everyone knows the way.

Everyone must send their invoice

Post the request and ask everyone to select Got it once they've sent it. A week later, check Not yet and remind those people directly.

Common mistakes

Using an announcement for a question about one gig. Write in that event's discussion, so the answer stays with the event – see Events.
Pinning too much. If everything is pinned, nothing stands out – unpin old news.
Expecting Got it to mean the member agrees. It only confirms that they have read the announcement.

Troubleshooting

I don't see New announcement.: Your role doesn't include Post announcements. Ask your band admin to post it, or to give you the permission – see Roles & permissions.
An older announcement has disappeared.: It was archived after 90 days. Turn on Show archived.
A member says they didn't get an email about the announcement.: Each member chooses in their notification settings whether announcements come by email or push. Ask them to check Announcements in Notification settings and their spam folder.